Registration FAQs (Frequently Asked Questions)

1. What does the registration fee include?

• Five nights’ accommodations beginning Tuesday, September 13. 
• All meals between supper on Tuesday, September 13 and breakfast on Sunday, September 19 
• Airport shuttle service to and from Toronto 
• All coach transportation for tours 
• Admission to the Oh Canada dinner theatre performance on Friday, September 16 (limited to the first 250 registrants) Alternate dinner arrangements will be made for the remaining delegates 

2. What is the registration deadline for the IFAJ 2011 conference?

All delegates must be registered by June 15, 2011. The IFAJ committee will not accept any registrations past that point.

3.    How many registrations can the conference accommodate?

We have space for 260 full delegates.

4.    Who is eligible to attend the IFAJ conference?

The IFAJ congress is exclusive to members of the International Federation of Agricultural Journalists. A list of the IFAJ member countries is available at http://www.ifaj.org/modul-vorlagen/national-guilds/how-to-join.html

5.    If I want to share a hotel room with another delegate, do I need to find my own roommate?

Yes. Delegates are required to find their own roommates if they wish to pay the shared (double) accommodation rate.

Note: Roommates must also choose the same overnight bus tour (Choice of Lake Ontario, Lake Huron or Lake Erie) when making their tour selections.

6.    What airport do I fly into for the congress?

When booking a flight, make plans to arrive and leave from Pearson International Airport in Toronto, Ontario, Canada. The airport code is YYZ. 

Note: If you need advice before making travel arrangements, please email This e-mail address is being protected from spambots. You need JavaScript enabled to view it and our committee will do its best to help you.

7.  Do I need to rent a car to drive from the airport to Guelph?

No. It is better if you don’t have a vehicle, considering the congress is being held in three different parts of the province.

We will arrange to pick up by an airport shuttle service and take you to Guelph. We will also arrange to take you back to the Toronto airport once the congress has ended. We will know your flight details once you enter them into on your individual registration profile.

Delegates who drive to the congress will be encouraged to leave their vehicles in Guelph when the congress travels. You will be returned to your vehicles on Sunday morning. 

Note: This airport shuttle service is free – the price is included in your conference registration system.

8.  What is your refund policy?

Full Refunds (By July 14, 2011) – To receive a full refund (less the service fee), the IFAJ 2011 committee must receive a written request no later than July 14, 2011.

50% Refunds  (July 15 to August 14) – Any requests for refunds received by the IFAJ 2011 committee between July 15 and August 14 will be subject to a 50% refund (less the service fee).

No Refunds (August 15 or later) - Any requests for refunds received by the IFAJ 2011 committee within one month of the conference (August 15 or later) will not be eligible for a refund.

All requests for cancellations must be emailed to Kelly Daynard, Registration Chair, at This e-mail address is being protected from spambots. You need JavaScript enabled to view it This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Cancellations will be confirmed with an email from the IFAJ 2011 conference committee. Your cancellation request will not be considered confirmed until you have received notification from the IFAJ 2011 committee.

Note: Refunds for registrations completed through Pay Pal will automatically be tendered through Pay Pal, and the refund will appear on your credit card statement. The service fee will be deducted by the IFAJ 2011 committee. Please allow up to 30 days for processing of your refund.

If you are unable to attend, you can substitute another delegate’s name at no penalty cost, provided that delegate is also an IFAJ member.

9. What if I need an additional night's accommodation in advance of the congress?

If you are coming in early to attend Canada's Outdoor Farm Show on Tuesday, September 13, you will need an extra night's hotel room on Monday, September 12. Our system is set up to book that for you - just click on the extra night's accommodation for the nights that you require.

The cost for an additional night's hotel room is $150 CAD. Please note, if you are rooming with another delegate or your spouse, you only need to pay this cost once - on only one of the reservations. 

10.  Do I require a travel visa to enter Canada?

Canada requires residents of certain countries to obtain travel visas before visiting Canada. A list is up on the Government of Canada’s Citizenship and Immigration website at http://www.cic.gc.ca/english/resources/publications/meeting.asp#question2. 

Delegates are responsible for obtaining any travel visas they may require.

11.  Letters of Invitation

Some countries require formal letters of invitation from the IFAJ committee in order for delegates to attend the conference. 

The IFAJ committee will provide this service after the delegate has formally registered and paid for the 2011 conference. Letters will only be sent to members of the IFAJ. 

For more information, contact Kelly Daynard, Registration committee chair, at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .